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Definition of ITT terms

Brief Definitions of Terms commonly used in the Tendering process

Invitation to Tender (ITT) or Request for Quotation (RFQ): a set of document(s), issued by a Client inviting one or more qualified Tenderers to submit a Tender (or Quotation or Offer).

Technical and Unpriced Commercial Tender: A Tender containing only technical and contractual / commercial information, without prices.

Priced or Commercial Tender: a Tender containing only price information.

Tenderer: The company invited to Tender.

Contractor: the successful Tenderer.

Unconditional Tender / Offer: a Tender, in exact accordance to Client requirements.

Conditional Tender / Offer: a Tender with variations/ deviations/exceptions to ITT provisions that could be to any or a combination of factors as:

  • Terms and conditions of the proposed Contract
  • Scope of Works/Services
  • Pricing requirements
  • Quality (Specifications)
  • Completion Duration and
  • Other considerations

Tender Closing Date or Tender Due Date: the date within which a Client requires Tenders to be submitted by Tenderers.

Valid and Invalid Tenders: any Tender received which generally conforms to ITT requirements is said to be a Valid Tender and that which does not is said to be an Invalid Tender. There could be various practices adopted by Clients in deciding if a Tender was Valid or otherwise. It is most often the “kind” to which a Tender varies with respect to specified requirements that defines if it was Valid or Invalid. Further, experience suggests that non conformance to specifications and/or to certain fundamental Terms and Conditions such as Indemnity, Liability, Insurances or other conditions are some of the key factors that contribute to a Tender being judged as Invalid. In certain cases a Tender received after the Tender Closing Date could also be considered Invalid.

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