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Distribution & Storage of Tender Documents

The original Tenders should remain in the safe custody of the Contracts Engineer until such time as the Contract is signed with the successful Tenderer later to be archived.

The Contracts Engineer should be responsible for the distribution of copies of the Tenders received to such persons authorised to carry out its evaluation. This should be limited to those persons forming the evaluation team and be established with the User Division/Contract Holder prior to receipt of Tenders. Individuals to whom documents are distributed should be formally recorded.

All Tender documents, whether in the possession of the Contracts Engineer or distributed to other individuals for evaluation should be securely stored under lock and key.

Subsequent to Contract award, all documents should be archived in accordance with internal company procedures.

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